Risk Mitigation Measures

UGHS Risk Assessment Measures 

How they will be applied in the school 

Keep students, staff and visitors informed about the risk of infection and how to minimise it, through assemblies and notices/signage or online communication. 

March Update 

The main messages are included in start of term assemblies, signage at site entrances and across the site (see site plan below), emails to parents and a message/links to government guidance on the home page of the school website. Also the prescribed workplace notice is displayed in the staff room and the UGHS’s risk assessment is published on the website. 

All staff and students are required to wear facemasks (rather than visors) in corridors and class. Testing will be carried out for students every 3 -5 days for the required three tests, testing kits will be handed out to students with the expectation parents will test students twice a week. 

Staff will be tested twice a week. Home testing kits will be offered as soon as these are made available. 

Inform students, parents and staff about when to stay at home and the latest rules on year 

group ‘bubbles‘ and household-isolation and shielding of vulnerable people. 

Communication the attendance/absence systems in line with government guidance. 

The main messages are included in start of term assemblies, signage at site entrances, emails to parents and a message/links government guidance on the home page of the school website. 

Include in remote year ahead evening guidance 

Support public health tracking measures (eg regarding regular testing, and use of tracking apps, recording those who come into close 

contact as far as possible). 

Classes attended and seats occupied by staff and students recorded. 

Permit home working for efficiency/convenience reasons where the job 

role allows it. 

Policy applied. 

Dis-apply social distancing measures in school in accordance with the latest DfE guidance (year group ‘bubbles’ for students and 

continued distancing for staff). 

Start times and finish times 

Students start and finish school at normal times and use separate entrances and exits and the 2 stair wells are used by each of the 3 year groups – 7/8/9 use stair 2, 10/11 use stair 1  

UGHS Risk Assessment Measures 

How they will be applied in the school 

• Timetable adjusted to provide for staggered start and end of day, break times and lunch times 

• Limit large gatherings to year group assembles. 
• Singing not allowed. 
• All classroom desks face forward 
• Changed circulation arrangements to minimise contact between different year groups and adult distancing. 
• Separate playground areas or break times in classrooms 

Breaktime 

• Year 7/8/9 class bubbles are permitted to use the class at break time   and class bubble zones will be established in the class, adhering to social distancing expectations. Break times are supervised by the Yr 7/8/9the duty rota 
• Year 10 and 11 class bubbles are permitted to use the class at break time and play area adhering to social distancing expectations. Break times are supervised by the Yr 10 and 11 pastoral team and the duty rota 

Lunchtime 

• Adjust P5 and lunch length to make 45 mins each 
• Operate a split lunch with yr7/8/9 in classroom 1 and yr 10/11 classroom 2  
• Lunchtime 13.00pm-14.00pm (5 minute transition time) 

UGHS Risk Assessment Measures 

How they will be applied in the school 

• Lunchtime arrangements to support separation of year group ‘bubbles’ and distancing for adults. 
• Shared staff work spaces and equipment cleaned between uses. 

• Year 7/8/9 classes will be in the same bubbles for each lesson (except for PE where 2 class bubbles are linked. Sports will be external and/or adhere to social distancing guidelines) 
• Year 10/11 will be kept in same ‘bands’ and will be in the same class bubbles except for option subjects, PE  
• Tutor groups will be waived and students will have the tutor time programme delivered to them within the class bubbles by the respective pastoral teams. Each teacher/tutor will be linked to a class bubble for the pastoral/programme 
• PE groups will be allowed to come to school in PE kit on their PE days. For year group sport afternoons students will get changed in agreed rooms on Floor 3 
• There will be year group assemblies, pastoral workshops, SLT assemblies and communions with the seating lay out in class bubbles within the year group 

Hand sanitiser stations 

• hand sanitiser stations set up on way into building at each of the year group stair wells 
• Have multiple bottles of hand sanitiser on each and staff on duty to ensure all students sanitise on way in; these stations are moved to back of school once arrival is completed 
• Hand sanitiser in every classroom which pupils use on way in 
• Hand sanitisers spread around school in class bubble zones 

Transitions 

• A 5 minute movement time to be created with lessons shortened to 45 minutes 
• Class bubbles remain in their base room and teachers move through the building from lesson to lesson 
• Each year group based in a learning zone – Yr 7/8/9 on Floor 1 and Year 10/11 on Floor 2 
• Each year group assigned a stair well for exclusive use 

UGHS Risk Assessment Measures 

How they will be applied in the school 

• The western spur will have carefully controlled entry and exit routines to prevent clashes between Yr 7/8/9 and 10/11 who will be unable to use stair 1 as that belongs to KS4 
• A programme is in place to ensure class bubbles access  

– with key teachers assigned to facilitate the student transition process and key rooms assigned for each year group. Gaps will be left to enable the wiping down of these rooms after use, by class bubbles 

• Doors left open at all times if possible 
• Teachers move themselves when not teaching to year group base areas to support the transition process. 
• Key teachers assigned to year group stair wells to ensure bubbles retain their distance and behaviour is exceptional 
• SLT/teachers on duty at break and lunch to manage a careful release from classrooms into agreed bubble zones  

Extra-curricular and after school provision 

• Detentions – will be run and will meet SD requirements 

   Lessons (provision for students affected by COVID)  

• ZOOM lessons online 
• Lessons recorded  
• All lessons timetabled  
• Pupils must arrive on time  
• Pupils will be directed to waiting rooms and will be admitted by Teacher/Host only  
• Only pupils that have their full names displayed will be admitted to lessons  
• Any pupil more than 10 minutes late will not be admitted  
• All pupils in uniform  
• All pupils must have cameras on at ALL TIMES or will be removed from lesson 
• Pupil and Staff Code of Conduct adhered to at all times 

UGHS Risk Assessment Measures 

How they will be applied in the school 

Start of term dates 

• KS3 arrive at different times for the induction process including COVID expectations and modifications explained at a full briefing after the welcome service for KS3 or Celebration assembly for existing students (no parents) 

Cleaning in between classes 

• Clean specialist classrooms in-between usage 
• Cleaning of door handles/bannisters/tables/toilets etc high profile during the day 

Ongoing actions: 

• Manage duty rota to manage the agreed covid responses 
• Deliver student movement plan including transitions to specialist rooms 
• Agree all student groupings – class bubbles 
• Regularly communicate the expectations of students – extremely high though positive and collegiate not negative and punitive 
• Ensure all signage expectations met 
• Hand sanitiser purchasing to keep stocks up and pumps filled 
• Monitor PE provision  
• Manage study club to meet SD requirements 
• Regularly monitor the plan for use of shared offices and work rooms. Log kept of the use and cleaning of shared office workspaces and equipment 
• Assign base rooms for teachers to base themselves in after school 

If there is an outbreak in a year group 

temporarily move to remote learning model for 

UGHS Risk Assessment Measures 

How they will be applied in the school 

that group if required by public health 

authorities. 

Operate arrangements for students taken ill at school including providing isolation rooms for those displaying coronavirus symptoms or 

symptoms of other serious infectious diseases. 

Agree room to be used as an Isolation Room while students wait to go home. The room is cleaned after use. 

Encourage and provide for regular handwashing or use of hand sanitisers. Inform staff and students about handwashing and avoiding touching your face – but probably no need to provide for handwashing/sanitising in 

the timetable. 

Hand hygiene points are set up in each classroom (sanitiser and tissues) and at building entrances etc (see site plan). 

Focus cleaning during the day and other hygiene measures – eg regular cleaning of high risk surfaces including table tops, door handles, keyboards, toilets and deep clean/disinfection of isolation rooms when required. Cleaning of classroom surfaces between lessons for 

different year groups. 

Desktops wiped between classes by extended site team. All day cleaner has a schedule of areas/empty classrooms to clean. 

Stairwells wiped clean regularly 

Provide required protection/PPE for welfare staff and others at particular risk in the event that a case arises in school. Protection will 

probably not be required for reception staff. 

PPE stocks in place. 

Take the current level of risk and DfE/FCO/insurer advice into account when deciding whether to undertake/cancel school trips. UK non-residential trips should be OK but 

and limited overseas trips may be possible. 

Limited day trips planned, as per government guidance. 

Measures to re-apply in the event of a local 

outbreak and temporary closure/return to remote working. 

Close the school to all except vulnerable children and children of key workers. Switch back to the online curriculum. Require staff to work from home where possible. 

Date 

Desk used by 

Shared equipment used 

All surfaces and shared equipment thoroughly 

cleaned after use?